Pre-Award Shared Services (PASS)

The Pre-Award Shared Services (PASS) Coordinator provides specialized support to participating units, directly assisting faculty with proposal preparation and customizing tools and processes to encourage the pursuit of external funding.

Kathie Veach is the PASS Senior Coordinator, and additional information is available upon request.

PASS Participating Units

College of Law

1-853 Law 1-694 Law Library

College of Liberal Arts and Sciences

1-303 African-American Studies 1-577 American Indian Studies 
1-241 Anthropology 1-404 Asian American Studies
1-441 ATLAS 1-461 Center for African Studies
1-954 Center for South Asian & Middle Eastern Studies 1-276 Center for Writing
1-218 Cline Center for Advanced Social Research 1-489 Communication
1-932 East Asian and Pacific Studies Center 1-405 Economics
1-499 English 1-680 Gender and Women's Studies
1-563 Global Studies 1-451 History
1-522 International and Area Studies Library 1-302 International Forum for US Studies
1-580 LAS Administration 1-729 Latin American & Caribbean Studies
1-729 Latina/Latino Studies 1-397 Life Sciences
1-968 Neuroscience Program 1-715 Philosophy
1-710 Political Science 1-723 Program in Jewish Culture & Society
1-652 Medieval Studies 1-652 Russian, East European, & Eurasian Center
1-553 Sociology 1-895 Spurlock Museum
1-583 Statistics    
Literatures, Cultures, Linguistics
1-514 Classics 1-771 Comparative & World Literature
1-362 East Asian Languages & Cultures 1-748 English as an International Language
1-985 French and Italian 1-927 Germanic Languages
1-864 Linguistics 1-490 Religion
1-958 Slavic Languages & Literature 1-585 Spanish and Portuguese
School of Illinois Global Institute
1-461 Center for African Studies 1-535 Center for Global Studies
1-954 Ctr S. Asian & MidEast Studies 1-932 E Asian & Pacific Studies Cntr
1-345 European Union Center 1-522 Illinois Global Institute
1-729 Latin American & Carib Studies 1-553 Russian, E European, Eurasn Ctr
1-411 The ACDIS Program 1-597 Women & Gender in Global Persp

College of Media

1-408 Advertising 1-934 College of Media Administration
1-KT1 Illinois Public Media 1-238 Institute of Communications Research
1-642 Journalism 1-436 Media and Cinema Studies


Resource Office Description
Campus Budget Guidelines OBFS Information related to Salary Rate Increases, Integrated and Value-Centered Budgeting Model, Budget Increases & Assessments, Investment For Growth, Control of Funds During FY 2020, Allocation of ICR Funds, Budgeting Endowment Income, Restricted Funds, Conclusion
SPA Budget Template - FY22 SPA

Includes worksheets for General, General - Detailed, USDA-NIFA Cap, USDA-APHIS Cap, Component - Detailed, Cost Share, and UIC Component. Select options from the yellow boxes at the top. F&A will calculate automatically.

Rates (F&A, tuition remission, fringe benefits, etc.) OBFS Government Costing Links to OBFS Government Costing Rates pages, including explanation of current F&A, fringe benefit, and tuition remission rates (current and historic), and the State of IL GOMB F&A rate (current and historic), explanation of costs, copies of negotiated letters and agreements, plus additional info about the Distribution of F&A Recoveries (ICR)
Service Rate Database SPA A resource to find, add, and maintain services (and the associated rates) on campus
Sponsor Limited R&A Rates SPA A published list of known and acceptable sponsor restricted F&A rates
ACES Office of Research ACES Support for interdisciplinary proposals (2+ disciplines or depts., 3+ PIs) and first‐time submissions for junior faculty​
Campus Research Board OVCRI List of upcoming internal funding opportunities​
Graduate College (OEF) Graduate College The Office of External Fellowships offers one-on-one reviews of proposal drafts.
Office of Research Advising and Project Development (RAPD) OVCRI Robust programs and opportunities to advance research in the humanities, arts, and social sciences, including research/project design, book writing groups, grant seeking assistance, and proposal preparation and submission services. Humanities, Arts, and Related Fields (HARF)​.
Illinois Research Connections OVCRI On-Campus Researcher Connection​ tool
Limited Submission OVCRI OVCRI approves those projects approved for submission when the program limits the number of proposals from the institution - the Office of Proposal Development (OPD), the Graduate College, and other Units are often delegated responsibility for the internal call for proposals
NIH Clinical e-Protocol Writing Tool NIH A resource for behavioral and social science researchers to prepare research protocols for human studies measuring a behavioral or social outcome or testing a behavioral or social science based intervention.
NIH Decision Tool: Am I Doing Human Subject Research? NIH A resource that helps to identify whether the project involves Human Subjects.
NIH Matchmaker NIH Match investigators with NIH Program Officers to help/support.
Office of Foundation Relations OFR Assistance ​​with technical writing and funding opportunity searches for research with foundation sponsors​
Office of Proposal Development OPD Assistance with proposal development for strategic proposals​
Proposal Opportunity Listserv OVCRI Emails of upcoming funding opportunities and other research-related information
Research Development Council (RDC) OVCRI The Illinois Research Development Council is a network that strengthens awareness of campus research resources, promotes activities and events, and ultimately helps to support the productive conduct of research at Illinois.
Research IT @ Illinois Tech Services

List of university resources/services for research computing and data needs:

Training on Research IT @ Illinois: Get Started Guide
Reimbursement Rates for Travel Expenses OBFS Institutional rates for travel reimbursement
Illinois Program for Research in the Humanities (IPRH) OVCRI IPRH supports interdisciplinary study in the humanities, arts, and social sciences—work that leads to a deeper understanding of people, societies, artifacts, and events, locally as well as globally, in past and present contexts.
Center for Social and Behavioral Science (CSBS) OVCRI The Center for Social and Behavioral Science works with members of the university research community to develop new, innovative research projects; create interdisciplinary networking groups; and foster the small pilot studies needed to support external funding proposals.