What invoice details are validated?

Answer

• Subaward number - must be valid and in the correct format.
• Invoice number - must be unique; duplicates are not accepted.
• Invoice period -
  • The first invoice must start on the subaward start date.
  • Subsequent invoices must follow the previous end date (no gaps or overlaps, except for final invoices).
  • Dates cannot be in the future or outside the project period.
• Financials -
  • Cumulative total cannot exceed obligated funds.
  • Totals must equal prior invoices plus current amount.
  • Indirect costs must match the subaward's F&A rate (unless exempt).
  • Cost share totals must align with previous reporting (if applicable).
• Required files - at least one PDF invoice is required; supporting files may be PDF, Word, Excel, or JPG.
• Organization details - contact information and certification box must be completed.