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SPA Budget Template - FY23

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Revised Date

09-19-2022

Summary

A budget template with FY 23 Provisional Rates created and maintained by SPA. It contains multiple worksheets to fit most sponsored project budget needs.

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FY23 - Budget Template Descriptions
General This worksheet can be used for most proposals. The primary exceptions would be (a) the source of funds is USDA-NIFA or USDA-APHIS and subject to a "lesser than" cap on F&A costs, (b) the proposal contains cost share, or (c) UIC will have a separate fund on the funded award.
General - Detailed This worksheet can be used for most proposals. This worksheet offers the ability to enter additional budget details including Institutional Base Salary (IBS), monthly rates, person-months, a row for each individual listed in the budget, etc. For data entry purposes, the bottom of the worksheet also provides a summary of non-senior personnel counts and person-months by position.
USDA-NIFA 30% This worksheet should be used when the source of funding is USDA-NIFA and the program has a cap on F&A (indirect) costs of the lesser of our Negotiated Indirect Cost Rate Agreement (NICRA) or 30% total project costs pursuant to the 2018 Farm Bill. Pursuant to Illinois' procedure to adhere to current USDA-NIFA guidance, F&A is NOT assessed on any subagreement costs. The template will automatically calculate which rate to propose.
USDA-APHIS 15% This worksheet should be used when the source of funding is USDA-APHIS and the program has a cap on F&A (indirect) costs of the lesser of our Negotiated Indirect Cost Rate Agreement (NICRA) or 15% total project costs. F&A is assessed on the first $25,000 of each subaward. The template will automatically calculate which rate to propose.
Component - Detailed This worksheet can be used for most proposals with two components in a period period (e.g. Cost Sharing, UIC, UIS, or Other). This worksheet offers the ability to enter additional budget details including Institutional Base Salary (IBS), monthly rates, person-months, a row for each individual listed in the budget, etc. For data entry purposes, the bottom of the worksheet also provides a summary of non-senior personnel counts and person-months by position.
Cost Share This worksheet should be used when the proposal contains cost sharing or a cost match. The spreadsheet has two separate columns for each budget period to identify which costs are requested from the sponsor and which costs will come from other sources (i.e. the institution and/or third parties).
UIC Component This worksheet should be used when the proposal contains a UIC component, that is, a fund will be established for a UIC department. UIC's ORS must review and approve its portion, and UIC Personnel should NOT be included in the myProposals record. The template incorporates UIC's negotiated rates for Fringe Benefits, Tuition Remission, and Indirect Costs and has two columns for each budget period to identify which costs will be requested by Illinois and by UIC.
NOTE: A proposal that contains both an Illinois and UIC component are typically submitted as a single proposal to the sponsor with one institution serving as the lead for the submission, award negotiation, and award management.

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  • Templates