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Goes over the Material Transfer Agreement Process for AddGene
A link to OBFS job aid that walks through the GC70 Request to Establish an Anticipation/Grant Fund form. The slides are designed to help users
Completed by departments to request an anticipation account, allowing investigators to incur project expenses prior to official execution of an award.
Details on specific research-related policies and guidelines on the OVCRI site.
The Campus Administrative Manual (CAM) is one of several policy manuals for the University of Illinois at Urbana-Champaign. The CAM includes policies and procedures as well as links to additional information on unit websites.
Completed by departments to process non-current cost transfers.Note: Download this form—browser PDF readers are not compatible with it.
Used when students undertake a for-credit course for which they develop an independent research project. The purpose is to give students an opportunity to gain experience in solving real-world problems as part of their education.
A comparative-type matrix to help determine a Gift vs Grant vs Contract Supporting Research
This document is meant to serve as a job aid to provide guidance to determine if a fund is a research gift or a grant.
A chart provided by NIH that is helpful in calculating a person's months/effort.
Guidance for establishing an industry affiliation program, including general purpose and principles, plus information on the approval process, execution of agreements, and administration of the funds.
Links to an overview page with a variety of resources relating to Federal F&A rates, including the current rates as pdfs (located on the right hand column on the linked page).
Effective 10/1/2021 all contracts for new FUAs will be managed by the Purchasing and Contract Management Office. Templates can be found on the Purchasing website.
Templates are linked as part of glossary definition
Submit this form to request an exception from SPA allowing a restricted cost to be treated as a direct cost on a particular project.
The Fringe Benefits rates for use on grants, contracts and/or other agreements issued or awarded to the University of Illinois at Urbana-Champaign by all Federal Agencies of the USA, in accordance with the provisions and cost principles mandated by 2 CFR Part 200.
eForm used to request a new award, or a modification to an existing award, that provides funding to the university. This includes any modifications to the initial agreement, e.g. sponsor-approved NCEs, PI changes, and reporting requirement changes.
Use this form to make a payment against a general encumbrance.Note: Download this form—browser PDF readers are not compatible with it.
Job aid intended to provide guidance in determining if a transaction is a research gift or a grant.
(Rate schedule that includes Indirect (F&A) Cost Rates, Fringe Benefit Cost Rates, and Tuition Remission Cost Rate)
Sponsor generated PDF form that must be completed by the prospective user and then signed and submitted by an Authorized Official (SPA) in order to obtain a new account in Grant Solutions. The form has been partially completed with the appropriate university details (legal name, address, DUNS, etc.).
Link to information about how to establish a grants.gov account.
A brief overview with helpful notes for each field and examples for completing the MTA form.
System Government Costing compiles historical trends of expenditures, rates, and recoveries.
Search the database of registered and/or certified vendors for BEP/VBP.
Search interface for the Illinois Procurement Gateway.
eForm used to provide basic information to SPA for review and approval, enabling the sponsor to issue the next funding increment, for previously requested funds. Also known as non-competitive continuation.
An excerpt from SPaRC'Ed Systems on Systems: Part II course with guidance related to tracking Indirect Cost Recovery in Banner. The slides include screenshots, helpful navigation hints, and information on who is responsible for data entry.
Use this template letter to obtain institutional approval on a proposal submission for an institution that will be a subawardee to Illinois. This template was orignally developed by the Federal Demonstration Partnership (FDP).
An eForm for providing basic information to SPA guiding the review and negotiation of incoming MTAs.
Login to MyProposals
Steps for approving, Certifying, or Disapproving Proposals (email or portal)
Submit basic information to SPA, triggering review of a pre-proposal, new proposal, renewal, continuation, or supplement.
Helpful Tips and Common Questions for MyProposals
PI / Approver Training Video
Link to the START MyResearch Portal
A summary of new features available with the most recent myResearch Portal release upgrading the search engine and permissions structure.
A detailed job aid with screenshots and instructions on how to navigate the myResearch Portal's improved search engine.
A job aid with examples for using the Subawards eForm for new subawards.
Link to the NIH page with current Biosketch Form template and instructions.
This form should be used to request or modify an NDA/confidentiality agreement with SPA. SPA's NDA template is available here.
eForm used to request a new agreement, or modification to an agreement, with no funds. Specific forms should be used for MTAs, NDAs, and Software License or Data Use agreements.
Required to document the handling of payroll overpayments charged to sponsored project funding or federal formula grant funding.Note: Download this form—browser PDF readers are not compatible with it.
eForm for submitting proposal updates requiring official approval to SPA, including budget revisions and just-in-time (JIT) requests.
eForm used to request a new re-grant to be issued or to request a modification/amendment to an existing re-grant. The definition of a re-grant can be found in the SPA glossary.
eForm used to request a new Software License or Data Use Agreement, or a modification to an existing agreement.
eForm used to request a new subaward to be issued or to request a modification/amendment to an existing subaward.
A form allowing subrecipients to self-disclose research related circumstances that may impact terms reflected in subawards.
A questionnaire completed by an organization receiving an outgoing sub-award in order to help assess risk by determining their financial and management strength.
Required when permanently transferring equipment to another institution, ensuring that the equipment to be transferred meets the criteria to be considered project research equipment.
Also referred to as a Proprietary Information Agreement or Confidentiality Agreement, this is an agreement that is used to protect the disclosure of information that a party deems confidential or proprietary.
Used for agreements that are issued by the university to collaborating entities with funds that are passed through the institution; that is, the funds are from an internal source such as an ICR account or a gift.
Standard agreement template for a small business participating with UIUC in an SBIR or STTR project.
An agreement with another entity that is providing funding for a research project being conducted under the direction of university faculty.
This letter notifies PIs that the university is exercising its option to grant a no-cost extension for a contract or grant.
Used when university faculty are hosting a visitor from another institution or company to perform research in a university facility.
A budget template with FY 23 Provisional Rates created and maintained by SPA. It contains multiple worksheets to fit most sponsored project budget needs.
Includes location tool for determining if a project is on- or off-campus, travel tool, and travel fares resource.
The SPA Proposal Field Guide is a reference guide designed to provide definitions and explanations for each field in myProposals, which is the system used to submit Pre-Proposals and Proposals review requests to SPA.
The current rate pdf's are located on the right-hand side of the page which is linked above.
Determine whether all sponsor and university obligations have been met prior to closure of a funded project.
Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance.
Online form for Semi-Annual Confirmation Application - see Cost Sharing for more details below.
To ensure that controlled technologies or technical data are not inadvertently released to foreign nationals, departments hosting non-US visitors to campus must complete a Visitor Control Plan (VCP) if they have not completed the screening process. The VCP allows departments to detail these visitor interactions while on campus.
Explains more about Participant Support Costs (PSC) on page three of the June 2017 newsletter
A slidedeck from the 2018 SPaRC Retreat on Human Subjects vs Participant Support Costs (PSC) payments
Note: Download this template—browser PDF readers are not compatible with it.