Documents and Resources

A link to BusFin knowledgebase with information on accessing and completing the GC70 Request to Establish an Anticipation/Grant Fund form.

Completed by departments to request an anticipation account, allowing investigators to incur project expenses prior to official execution of an award.

Used when students undertake a for-credit course for which they develop an independent research project. The purpose is to give students an opportunity to gain experience in solving real-world problems as part of their education.

eForm used to request a new Data Use Agreement or modify an existing one.

eForm used to request a new award, or a modification to an existing award, that provides funding to the university. This includes any modifications to the initial agreement, e.g. sponsor-approved NCEs, PI changes, and reporting requirement changes.

A brief overview with helpful notes for each field and examples for completing the MTA form.

An eForm for providing basic information to SPA guiding the review and negotiation of incoming MTAs.

Link to the START MyResearch Portal

Also referred to as a Proprietary Information Agreement or Confidentiality Agreement, this is an agreement that is used to protect the disclosure of information that a party deems confidential or proprietary.

This form should be used to request or modify an NDA/confidentiality agreement with SPA. SPA's NDA template is available here.

eForm used to request a new agreement, or modification to an agreement, with no funds. Specific forms should be used for MTAs, NDAs, and Software License or Data Use agreements.

eForm used to request a new re-grant to be issued or to request a modification/amendment to an existing re-grant. The definition of a re-grant can be found in the SPA glossary.

Used for agreements that are issued by the university to collaborating entities with funds that are passed through the institution; that is, the funds are from an internal source such as an ICR account or a gift.

Standard agreement template for a small business participating with UIUC in an SBIR or STTR project.

An agreement with another entity that is providing funding for a research project being conducted under the direction of university faculty.

The SAF is used to capture internal approvals for the following: 

1. change in the Principal Investigator or Co-Investigator after the proposal has been submitted or award has been executed.
2. change in the lead unit (i.e., different 3-digit organization code) after the proposal has been submitted or award has been executed.
3. a pending Principal Investigator new hire not in Banner.   

This letter notifies PIs that the university is exercising its option to grant a no-cost extension for a contract or grant.

Used when university faculty are hosting a visitor from another institution or company to perform research in a university facility.

Use this template to request to revise the budget of a contract or grant agreement between a sponsor and the university.

Use this template to request to carry forward funds for a contract or grant agreement between a sponsor and the university.

Use this template to request a no-cost extension for a contract or grant agreement between a sponsor and the university.

The SAF is used to capture internal approvals for the following: 

1. change in the Principal Investigator or Co-Investigator after the proposal has been submitted or award has been executed.
2. change in the lead unit (i.e., different 3-digit organization code) after the proposal has been submitted or award has been executed.
3. a pending Principal Investigator new hire not in Banner.   

This letter notifies PIs that the university is exercising its option to grant a no-cost extension for a contract or grant.

The SAF is used to capture internal approvals for the following: 

1. change in the Principal Investigator or Co-Investigator after the proposal has been submitted or award has been executed.
2. change in the lead unit (i.e., different 3-digit organization code) after the proposal has been submitted or award has been executed.
3. a pending Principal Investigator new hire not in Banner.   

Links to an overview page with a variety of resources relating to prior and current Federal F&A rates,   A copy of the FY 27 agreement may be accessed here.

Use of the current,  final FY 26 budget template is permitted for work in that period of performance 

For projects with anticipated work in FY 27, please use the provisional FY 27 budget template.  

Includes location tool for determining if a project is on- or off-campus, travel tool, and travel fares resource.

The SPA Proposal Field Guide Plus is a reference guide designed to provide definitions and explanations for each field in myProposals, which is the system used to submit Pre-Proposals and Proposals review requests to SPA. 

The current rate pdf's are located on the right-hand side of the page which is linked above.

Determine whether all sponsor and university obligations have been met prior to closure of a funded project.

Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance.

Submit this form to request an exception from SPA allowing a restricted cost to be treated as a direct cost on a particular project.

Online form for Semi-Annual Confirmation Application - see Cost Sharing for more details below.

Online form for Semi-Annual Confirmation Application - see Cost Sharing for more details below.

Completed by departments to process non-current cost transfers.
Note: Download this form—browser PDF readers are not compatible with it.

Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance.

This Technology Control Plan contains the specific measures that the responsible employee and other identified personnel will take to protect the Controlled Items from improper access or disclosure.

To ensure that controlled technologies or technical data are not inadvertently released to foreign nationals, departments hosting non-US visitors to campus must complete a Visitor Control Plan (VCP) if they have not completed the screening process. The VCP allows departments to detail these visitor interactions while on campus.

A comparative-type matrix to help determine a Gift vs Grant vs Contract Supporting Research

This document is meant to serve as a job aid to provide guidance to determine if a fund is a research gift or a grant.