Documents and Resources

A link to OBFS job aid that walks through the GC70 Request to Establish an Anticipation/Grant Fund form. The slides are designed to help users

Completed by departments to request an anticipation account, allowing investigators to incur project expenses prior to official execution of an award.

Used when students undertake a for-credit course for which they develop an independent research project. The purpose is to give students an opportunity to gain experience in solving real-world problems as part of their education.

eForm used to request a new award, or a modification to an existing award, that provides funding to the university. This includes any modifications to the initial agreement, e.g. sponsor-approved NCEs, PI changes, and reporting requirement changes.

A brief overview with helpful notes for each field and examples for completing the MTA form.

An eForm for providing basic information to SPA guiding the review and negotiation of incoming MTAs.

Link to the START MyResearch Portal

Also referred to as a Proprietary Information Agreement or Confidentiality Agreement, this is an agreement that is used to protect the disclosure of information that a party deems confidential or proprietary.

This form should be used to request or modify an NDA/confidentiality agreement with SPA. SPA's NDA template is available here.

eForm used to request a new agreement, or modification to an agreement, with no funds. Specific forms should be used for MTAs, NDAs, and Software License or Data Use agreements.

eForm used to request a new re-grant to be issued or to request a modification/amendment to an existing re-grant. The definition of a re-grant can be found in the SPA glossary.

Used for agreements that are issued by the university to collaborating entities with funds that are passed through the institution; that is, the funds are from an internal source such as an ICR account or a gift.

Standard agreement template for a small business participating with UIUC in an SBIR or STTR project.

eForm used to request a new Software License or Data Use Agreement, or a modification to an existing agreement.

An agreement with another entity that is providing funding for a research project being conducted under the direction of university faculty.

This letter notifies PIs that the university is exercising its option to grant a no-cost extension for a contract or grant.

Used when university faculty are hosting a visitor from another institution or company to perform research in a university facility.

Links to an overview page with a variety of resources relating to Federal F&A rates, including the current rates as pdfs (located on the right hand column on the linked  page). 

A budget template with FY 24 Provisional Rates created and maintained by SPA. It contains multiple worksheets to fit most sponsored project budget needs.

Includes location tool for determining if a project is on- or off-campus, travel tool, and travel fares resource.

The SPA Proposal Field Guide is a reference guide designed to provide definitions and explanations for each field in myProposals, which is the system used to submit Pre-Proposals and Proposals review requests to SPA.

The current rate pdf's are located on the right-hand side of the page which is linked above.

Determine whether all sponsor and university obligations have been met prior to closure of a funded project.

Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance.

Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance.

Submit this form to request an exception from SPA allowing a restricted cost to be treated as a direct cost on a particular project.

Online form for Semi-Annual Confirmation Application - see Cost Sharing for more details below.

Online form for Semi-Annual Confirmation Application - see Cost Sharing for more details below.

Completed by departments to process non-current cost transfers.
Note: Download this form—browser PDF readers are not compatible with it.

To ensure that controlled technologies or technical data are not inadvertently released to foreign nationals, departments hosting non-US visitors to campus must complete a Visitor Control Plan (VCP) if they have not completed the screening process. The VCP allows departments to detail these visitor interactions while on campus.

Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance.

Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance.

A comparative-type matrix to help determine a Gift vs Grant vs Contract Supporting Research

This document is meant to serve as a job aid to provide guidance to determine if a fund is a research gift or a grant. 

Job aid intended to provide guidance in determining if a transaction is a research gift or a grant.

Explains more about Participant Support Costs (PSC) on page three of the June 2017 newsletter 

A slidedeck from the 2018 SPaRC Retreat on Human Subjects vs Participant Support Costs (PSC) payments

An excerpt from SPaRC'Ed Systems on Systems: Part II course with guidance related to tracking Indirect Cost Recovery in Banner. The slides include screenshots, helpful navigation hints, and information on who is responsible for data entry.

Guidance for establishing an industry affiliation program, including general purpose and principles, plus information on the approval process, execution of agreements, and administration of the funds.

Note: Download this template—browser PDF readers are not compatible with it.