Documents and Resources

eForm used to request a new subaward to be issued or to request a modification/amendment to an existing subaward.

A form allowing subrecipients to self-disclose research related circumstances that may impact terms reflected in subawards. 

Use this template letter to obtain institutional approval on a proposal submission for an institution that will be a subawardee to Illinois. This template was orignally developed by the Federal Demonstration Partnership (FDP).

A job aid which shows examples and screenshots for completing the Subawards eForm for subaward modifications.

A job aid which shows examples and screenshots for completing the Subawards eForm for new subawards.

A questionnaire completed by an organization receiving an outgoing sub-award in order to help assess risk by determining their financial and management strength.

A job aid which shows examples and screenshots for completing the Subawards eForm for subaward modifications.

A job aid which shows examples and screenshots for completing the Subawards eForm for new subawards.

A questionnaire completed by an organization receiving an outgoing sub-award in order to help assess risk by determining their financial and management strength.

Use this template letter to obtain institutional approval on a proposal submission to a Pass through entity where UIUC acts as subawardee. This template was originally developed by the Federal Demonstration Partnership (FDP).

A job aid with examples for using the Subawards eForm for new subawards.

Instructions and forms for reviewing subaward invoices.

eForm used to request a new subaward to be issued or to request a modification/amendment to an existing subaward.

A form allowing subrecipients to self-disclose research related circumstances that may impact terms reflected in subawards. 

Determine whether all sponsor and university obligations have been met prior to closure of a funded project.

Effective 10/1/2021 all contracts for new FUAs will be managed by the Purchasing and Contract Management Office. Templates can be found on the Purchasing website.

Link to UIUC Purchasing technical testing and facility use page.

Effective 10/1/2021 all contracts for new TTAs will be managed by the Purchasing and Contract Management Office. Templates can be found on the Purchasing website.

Link to UIUC Purchasing technical testing and facility use page.

Used for agreements that are issued by the university to collaborating entities with funds that are passed through the institution; that is, the funds are from an internal source such as an ICR account or a gift.

Link to information about how to establish a grants.gov account.

Link to view more information about the USDA-NIFA caps on indirect costs.

Guidance for completing typical USDA NIFA proposals.

Link to view the current and past salary caps for USDA-NIFA projects.

Login to MyProposals

Steps for approving, Certifying, or Disapproving Proposals (email or portal)

Submit basic information to SPA, triggering review of a pre-proposal, new proposal, renewal, continuation, or supplement.

Helpful Tips and Common Questions for MyProposals

PI / Approver Training Video 

Link to the START MyResearch Portal

eForm for submitting proposal updates requiring official approval to SPA, including budget revisions and just-in-time (JIT) requests.

A budget template with Provisional Rates created and maintained by SPA. It contains multiple worksheets to fit most sponsored project budget needs.

Includes location tool for determining if a project is on- or off-campus, travel tool, and travel fares resource.

The SPA Proposal Field Guide Plus is a reference guide designed to provide definitions and explanations for each field in myProposals, which is the system used to submit Pre-Proposals and Proposals review requests to SPA. 

Job Aids, Approver Training, and more