Policies

A number of policies and guidelines govern the business of conducting research at the University of Illinois Urbana-Champaign.  Common policy resources for Sponsored Programs are listed below.

Policy Summary Related Topics Policy Type
Board of Trustees General Rules (Section 6., Research Gifts, Grants, and Contracts)

See Section 6. for details the general rules on sponsored research, research results, policy waivers, research funding proposals, and expenditure of funds.

Institutional Policies
Business Policies & Guidelines - OVCRI

A number of policies and guidelines govern the business of conducting research at the University of Illinois Urbana-Champaign. Some are unit and campus-specific, while others apply to the entire university. The resources listed may be of use to the UIUC research community.

Institutional Policies
Campus Administrative Manual (CAM)

The Campus Administrative Manual (CAM) is one of several policy manuals for the University of Illinois at Urbana-Champaign. The CAM includes policies and procedures as well as links to additional information on unit websites.

Institutional Policies
Charging Of Facilities And Administrative Costs (F&A) To Sponsored Projects Policy (CAM)

To establish the campus standards for the charging of Facilities and Administrative Costs to Sponsored Projects, consistent with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200, and the process for requesting an exception to the standards.

Institutional Policies
Code of Federal Regulations (eCFR) - Uniform Guidance Part 200

In the eCFR system - Table of Contents for Uniform Guidance, Part 200, on Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Federal Policies
Conflict of Interest or Commitment Policy (VPAA)

The University of Illinois System adopted several policies to identify and manage conflicts of interest. Applicability is based on your University appointment and responsibilities, you may be subject to more than one policy. Please review the chart on the policy page.

Institutional Policies
Conflicts of Interest or Commitment - OVCRI

Information on submitting RNUA's, Sponsor Reporting, Managing a Conflict of Interest, and Resources for UEO's.

Institutional Policies
Cost Sharing on Sponsored Projects Policy (CAM)

To establish the conditions in which the university will commit to Cost Sharing; the process for including Cost Sharing in a Sponsored Project; and the core principles that Cost Sharing must meet.

Institutional Policies
Cost Sharing Policy - FAQs (OVCRI) Institutional Policies
Cost Transfers Policy - Frequently Asked Questions (OBFS)

Answers several common questions about cost transfers (OBFS site)

Institutional Policies
Cost Transfers Policy for Sponsored Projects (OBFS)

It is the policy of the University of Illinois System that costs should be charged to the appropriate sponsored project when first incurred. There are circumstances in which it may be necessary to initiate a cost transfer to reallocate or redistribute expenditures to a sponsored project subsequent to the initial recording of the charge. Sponsored project cost transfers should be initiated promptly and supported by documentation justifying the transfer.

Institutional Policies
Cost-Sharing Policy Guidelines (OVCRI)

The OVCRI may contribute to cost-sharing for proposals to federal agencies and other sponsors.

Institutional Policies
Effort and Compensation FAQs - OVCRI Institutional Policies
Effort and Compensation Policy (CAM)

To promote accurate and complete commitments and confirmation of effort on Sponsored Projects in compliance with the Uniform Guidance issued by the Office of Management and Budget and codified at 2 CFR 200 et seq.

Institutional Policies
Eligibility to Serve as Principal Investigator FAQs (OVCRI) Institutional Policies
Eligibility to Serve as Principal Investigator Policy (CAM)

To establish the role and responsibilities of a Principal Investigator; the categories of appointments for those individuals who are eligible to serve as a Principal Investigator; and an approval procedure to allow those individuals who are not included in the default categories to serve as Principal Investigators.

Institutional Policies
Export Control Policy (CAM)

To address the campus’ obligations to comply with federal export controls.

Institutional Policies
Facilities and Administrative Costs (F&A Costs) FAQs - OVCRI Institutional Policies
Faculty Start-Up and Recruitment Funding Policy (OVCRI)

The Office of the Vice Chancellor for Research & Innovation has limited funds available to help support faculty start-up packages for certain hires.

Institutional Policies
Federal Acquisition Regulation (FAR) Index

Federal Acquisition Regulation (FAR) is a set of regulations that make a standard set of processes and guidelines for government acquisitions, for both vendors and the government to follow.

 

Federal Policies
Grant Accountability and Transparency Act (GATA)

The Grant Accountability and Transparency Act (GATA) became law as Public Act 98-0706 effective July 16, 2014. Purpose is to establish uniform administrative requirements, cost principles and audit requirements for state and federal pass-through awards.

State Policies
OBFS Policies and Procedures (Section 16, Grants and Research Contracts)

Overview of  OBFS policy Section 16: Closeout, Cost Principles, Cost Transfers, Program Income, and Subawards

Institutional Policies
Office of the Provost - Indirect Cost Recovery Distribution Policy & Special Policy

Facilities and administration (F&A) charges on sponsored projects are a reimbursement from the federal government to the campus for the cost of doing research.  Because colleges and units incur costs in supporting sponsored research, a portion of these charges is distributed back to them.  This policy from the Office of the Provost outlines the principles of distribution and contains links to the most up-to-date special distribution policies.

Institutional Policies
Sponsored Projects Closeout Policy (OBFS)

The University of Illinois System has a responsibility to close out completed sponsored projects in compliance with federal regulations, sponsor policy, and award terms and conditions. Office of Management and Budget (OMB) Uniform Guidance (2 CFR 200.344 Closeout) requires that final financial, performance, and other reports be submitted no later than 120 calendar days after the project end date. 

Institutional Policies
Sponsored Projects Cost Principles (OBFS)

The University of Illinois System has a responsibility to ensure proper treatment of select items of costs incurred on sponsored projects and for purposes of the Facilities and Administrative Rate Proposal in compliance with federal regulations (Federal Uniform Guidance Title 2 CFR Part 200; formerly OMB Circular A-21), sponsor policy, award terms and conditions, and system policy.

Institutional Policies
Sponsored Projects Program Income Policy (OBFS)

The University of Illinois System is required to identify, document, and report program income generated on sponsored projects in accordance with the Federal administrative requirements, awarding agency regulations and terms and conditions of the awards. All program income must meet certain following core principles (see policy).

Institutional Policies
Subawards Policy (OBFS)

The University of Illinois System may issue a subaward to a subrecipient for the purpose of performing a portion of the scope of work under an award for a sponsored project. In issuing a subaward, the system assumes responsibility for the oversight of programmatic and financial activities of the subrecipient throughout the life of the subaward, including but not limited to the determination of subrecipient versus contractor, assessing subrecipient's capacity to perform, and subrecipient's compliance with award terms.

Institutional Policies
TTA and FUA Transition Plan Policy (OBFS)

Overview and FAQs

Institutional Policies
Uniform Guidance—§200.306 Cost Sharing or Matching

Federal guidance in the electronic Code of Federal Regulations (eCFR) concerning cost sharing and matching. Approved and revised policy dates indicate when link was added to SPA website--see uniform guidance for revision details.

Federal Policies

Institutional Policies

Board of Trustees General Rules (Section 6., Research Gifts, Grants, and Contracts)

Policy Summary Related Topics
Board of Trustees General Rules (Section 6., Research Gifts, Grants, and Contracts)

See Section 6. for details the general rules on sponsored research, research results, policy waivers, research funding proposals, and expenditure of funds.

Business Policies and Guidelines

Policy Summary Related Topics
Business Policies & Guidelines - OVCRI

A number of policies and guidelines govern the business of conducting research at the University of Illinois Urbana-Champaign. Some are unit and campus-specific, while others apply to the entire university. The resources listed may be of use to the UIUC research community.

Charging Of Facilities And Administrative Costs (F&A) To Sponsored Projects Policy (CAM)

To establish the campus standards for the charging of Facilities and Administrative Costs to Sponsored Projects, consistent with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200, and the process for requesting an exception to the standards.

Conflict of Interest or Commitment Policy (VPAA)

The University of Illinois System adopted several policies to identify and manage conflicts of interest. Applicability is based on your University appointment and responsibilities, you may be subject to more than one policy. Please review the chart on the policy page.

Conflicts of Interest or Commitment - OVCRI

Information on submitting RNUA's, Sponsor Reporting, Managing a Conflict of Interest, and Resources for UEO's.

Cost Sharing on Sponsored Projects Policy (CAM)

To establish the conditions in which the university will commit to Cost Sharing; the process for including Cost Sharing in a Sponsored Project; and the core principles that Cost Sharing must meet.

Cost Sharing Policy - FAQs (OVCRI)
Cost-Sharing Policy Guidelines (OVCRI)

The OVCRI may contribute to cost-sharing for proposals to federal agencies and other sponsors.

Effort and Compensation FAQs - OVCRI
Effort and Compensation Policy (CAM)

To promote accurate and complete commitments and confirmation of effort on Sponsored Projects in compliance with the Uniform Guidance issued by the Office of Management and Budget and codified at 2 CFR 200 et seq.

Eligibility to Serve as Principal Investigator FAQs (OVCRI)
Eligibility to Serve as Principal Investigator Policy (CAM)

To establish the role and responsibilities of a Principal Investigator; the categories of appointments for those individuals who are eligible to serve as a Principal Investigator; and an approval procedure to allow those individuals who are not included in the default categories to serve as Principal Investigators.

Export Control Policy (CAM)

To address the campus’ obligations to comply with federal export controls.

Facilities and Administrative Costs (F&A Costs) FAQs - OVCRI
Faculty Start-Up and Recruitment Funding Policy (OVCRI)

The Office of the Vice Chancellor for Research & Innovation has limited funds available to help support faculty start-up packages for certain hires.

Sponsored Projects Closeout Policy (OBFS)

The University of Illinois System has a responsibility to close out completed sponsored projects in compliance with federal regulations, sponsor policy, and award terms and conditions. Office of Management and Budget (OMB) Uniform Guidance (2 CFR 200.344 Closeout) requires that final financial, performance, and other reports be submitted no later than 120 calendar days after the project end date. 

TTA and FUA Transition Plan Policy (OBFS)

Overview and FAQs

Campus Administrative Manual (CAM)

Policy Summary Related Topics
Campus Administrative Manual (CAM)

The Campus Administrative Manual (CAM) is one of several policy manuals for the University of Illinois at Urbana-Champaign. The CAM includes policies and procedures as well as links to additional information on unit websites.

Eligibility to Serve as Principal Investigator Policy (CAM)

To establish the role and responsibilities of a Principal Investigator; the categories of appointments for those individuals who are eligible to serve as a Principal Investigator; and an approval procedure to allow those individuals who are not included in the default categories to serve as Principal Investigators.

OBFS Policies and Procedures (Section 16, Grants and Research Contracts)

Policy Summary Related Topics
Cost Transfers Policy - Frequently Asked Questions (OBFS)

Answers several common questions about cost transfers (OBFS site)

Cost Transfers Policy for Sponsored Projects (OBFS)

It is the policy of the University of Illinois System that costs should be charged to the appropriate sponsored project when first incurred. There are circumstances in which it may be necessary to initiate a cost transfer to reallocate or redistribute expenditures to a sponsored project subsequent to the initial recording of the charge. Sponsored project cost transfers should be initiated promptly and supported by documentation justifying the transfer.

OBFS Policies and Procedures (Section 16, Grants and Research Contracts)

Overview of  OBFS policy Section 16: Closeout, Cost Principles, Cost Transfers, Program Income, and Subawards

Sponsored Projects Cost Principles (OBFS)

The University of Illinois System has a responsibility to ensure proper treatment of select items of costs incurred on sponsored projects and for purposes of the Facilities and Administrative Rate Proposal in compliance with federal regulations (Federal Uniform Guidance Title 2 CFR Part 200; formerly OMB Circular A-21), sponsor policy, award terms and conditions, and system policy.

Sponsored Projects Program Income Policy (OBFS)

The University of Illinois System is required to identify, document, and report program income generated on sponsored projects in accordance with the Federal administrative requirements, awarding agency regulations and terms and conditions of the awards. All program income must meet certain following core principles (see policy).

Subawards Policy (OBFS)

The University of Illinois System may issue a subaward to a subrecipient for the purpose of performing a portion of the scope of work under an award for a sponsored project. In issuing a subaward, the system assumes responsibility for the oversight of programmatic and financial activities of the subrecipient throughout the life of the subaward, including but not limited to the determination of subrecipient versus contractor, assessing subrecipient's capacity to perform, and subrecipient's compliance with award terms.

Policy Summary Related Topics
Office of the Provost - Indirect Cost Recovery Distribution Policy & Special Policy

Facilities and administration (F&A) charges on sponsored projects are a reimbursement from the federal government to the campus for the cost of doing research.  Because colleges and units incur costs in supporting sponsored research, a portion of these charges is distributed back to them.  This policy from the Office of the Provost outlines the principles of distribution and contains links to the most up-to-date special distribution policies.

Federal Policies

Policy Summary Related Topics
Code of Federal Regulations (eCFR) - Uniform Guidance Part 200

In the eCFR system - Table of Contents for Uniform Guidance, Part 200, on Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Federal Acquisition Regulation (FAR) Index

Federal Acquisition Regulation (FAR) is a set of regulations that make a standard set of processes and guidelines for government acquisitions, for both vendors and the government to follow.

 

Uniform Guidance—§200.306 Cost Sharing or Matching

Federal guidance in the electronic Code of Federal Regulations (eCFR) concerning cost sharing and matching. Approved and revised policy dates indicate when link was added to SPA website--see uniform guidance for revision details.

State Policies

Policy Summary Related Topics
Grant Accountability and Transparency Act (GATA)

The Grant Accountability and Transparency Act (GATA) became law as Public Act 98-0706 effective July 16, 2014. Purpose is to establish uniform administrative requirements, cost principles and audit requirements for state and federal pass-through awards.

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