A number of policies and guidelines govern the business of conducting research at the University of Illinois Urbana-Champaign. Common policy resources for Sponsored Programs are listed below.
See Section 6. for details the general rules on sponsored research, research results, policy waivers, research funding proposals, and expenditure of funds.
A number of policies and guidelines govern the business of conducting research at the University of Illinois Urbana-Champaign. Some are unit and campus-specific, while others apply to the entire university. The resources listed may be of use to the UIUC research community.
The Campus Administrative Manual (CAM) is one of several policy manuals for the University of Illinois at Urbana-Champaign. The CAM includes policies and procedures as well as links to additional information on unit websites.
To establish the campus standards for the charging of Facilities and Administrative Costs to Sponsored Projects, consistent with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200, and the process for requesting an exception to the standards.
The University of Illinois System adopted several policies to identify and manage conflicts of interest. Applicability is based on your University appointment and responsibilities, you may be subject to more than one policy. Please review the chart on the policy page.
Information on submitting RNUA's, Sponsor Reporting, Managing a Conflict of Interest, and Resources for UEO's.
To establish the conditions in which the university will commit to Cost Sharing; the process for including Cost Sharing in a Sponsored Project; and the core principles that Cost Sharing must meet.
Answers several common questions about cost transfers (OBFS site)
It is the policy of the University of Illinois System that costs should be charged to the appropriate sponsored project when first incurred. There are circumstances in which it may be necessary to initiate a cost transfer to reallocate or redistribute expenditures to a sponsored project subsequent to the initial recording of the charge. Sponsored project cost transfers should be initiated promptly and supported by documentation justifying the transfer.
The OVCRI may contribute to cost-sharing for proposals to federal agencies and other sponsors.
To promote accurate and complete commitments and confirmation of effort on Sponsored Projects in compliance with the Uniform Guidance issued by the Office of Management and Budget and codified at 2 CFR 200 et seq.
To establish the role and responsibilities of a Principal Investigator; the categories of appointments for those individuals who are eligible to serve as a Principal Investigator; and an approval procedure to allow those individuals who are not included in the default categories to serve as Principal Investigators.
To address the campus’ obligations to comply with federal export controls.
The Office of the Vice Chancellor for Research & Innovation has limited funds available to help support faculty start-up packages for certain hires.
Federal Acquisition Regulation (FAR) is a set of regulations that make a standard set of processes and guidelines for government acquisitions, for both vendors and the government to follow.
The Grant Accountability and Transparency Act (GATA) became law as Public Act 98-0706 effective July 16, 2014. Purpose is to establish uniform administrative requirements, cost principles and audit requirements for state and federal pass-through awards.
Overview of OBFS policy Section 16: Closeout, Cost Principles, Cost Transfers, Program Income, and Subawards
Facilities and administration (F&A) charges on sponsored projects are a reimbursement from the federal government to the campus for the cost of doing research. Because colleges and units incur costs in supporting sponsored research, a portion of these charges is distributed back to them. This policy from the Office of the Provost outlines the principles of distribution and contains links to the most up-to-date special distribution policies.
Sponsored Programs Administration (SPA), acting on behalf of The Board of Trustees of the University of Illinois, is responsible for the review and approval of all proposals and proposal updates for research and other sponsored activities that are to be funded by external agencies. We understand proposal development takes considerable time and effort and in order to provide optimal and equitable service to all University faculty, there is a need for proposal submission deadlines. The proposal submission policy defines the types of deadlines, expectations for a complete proposal submission to SPA, and the review levels associated with the timelines.
The University of Illinois System has a responsibility to close out completed sponsored projects in compliance with federal regulations, sponsor policy, and award terms and conditions. Office of Management and Budget (OMB) Uniform Guidance (2 CFR 200.344 Closeout) requires that final financial, performance, and other reports be submitted no later than 120 calendar days after the project end date.
The University of Illinois System has a responsibility to ensure proper treatment of select items of costs incurred on sponsored projects and for purposes of the Facilities and Administrative Rate Proposal in compliance with federal regulations (Federal Uniform Guidance Title 2 CFR Part 200; formerly OMB Circular A-21), sponsor policy, award terms and conditions, and system policy.
The University of Illinois System is required to identify, document, and report program income generated on sponsored projects in accordance with the Federal administrative requirements, awarding agency regulations and terms and conditions of the awards. All program income must meet certain following core principles (see policy).
The University of Illinois System may issue a subaward to a subrecipient for the purpose of performing a portion of the scope of work under an award for a sponsored project. In issuing a subaward, the system assumes responsibility for the oversight of programmatic and financial activities of the subrecipient throughout the life of the subaward, including but not limited to the determination of subrecipient versus contractor, assessing subrecipient's capacity to perform, and subrecipient's compliance with award terms.
Link to the OVCRI's Summer Salary and Effort Reporting: Revised Guidance for Summer 2023 Faculty Appointments on Sponsored Projects. The guidance page includes background information, 2023 summer salary guidance, important takeaways, FAQs, summer appointment scenarios, and training sessions and virtual office hours.
Overview and FAQs
In the eCFR system - Table of Contents for Uniform Guidance, Part 200, on Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards