Equipment – Determining Title

You may review your unit’s current inventory records for correct title determination by using the following two reports available in EDDIE:

• Report 1 – A listing of assets where the title field equals “Federal”: Fixed Assets Listing – Federally Owned Equipment Only 
• Report 2 – A listing of grants with the “Federal Titled Equip” attribute. A second tab lists equipment acquisitions made on the grant: Grants with Federally Funded Equipment Code – Equipment Transactions 

Please ensure the FABWeb/Banner inventory record has the accurate title status noted. If you need to update the status to “Federal,” follow the steps below.

If you have determined title vests with a Federal Sponsor:

1. Contact SPA (gcopostcompliance@mx.uillinois.edu) to obtain Federal Property Tag
2. Contact UPAR (Ron Janowski or Erin Groves ) to request an update to the “title” indicator in FabWeb
3. Continue to conduct Biennial Equipment reviews, taking special account of Federal titled items.
4. Collaborate with SPA to complete annual or other equipment reporting

Fabricated Equipment

Equipment Constructed by the University (fabricated) -Drawings, designs, labor, component parts, materials, and supplies purchased for use in constructing a piece of equipment are initially recorded separately as fabricated equipment in process. When the construction of the equipment is completed and the equipment is placed in use, units must report its completion to UPAR using FABweb for addition to Banner Fixed Asset. When plant craftsmen construct the equipment as part of a stores or service operation, it is recorded essentially the same as equipment issued from storerooms  https://www.busfin.uillinois.edu/equipment_management/equipment_acquisitions/

For further guidance, please refer to:

BusFin Equipment Management 

BusFin Policies and Procedures, Section 12 Property Accounting 

Sample Property Tags