Industry and Private Funding

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Industry and Private Funding Matrix

This matrix identifies typical attributes associated with a variety of industry and private funding contracts. The matrix also seeks to clarify the nature of gifts, grants and contracts from industry for our campus units, and to provide guidance for prospective industry partners. Contact SPA with any questions.

Attribute	Charitable Contribution or Gift	Affiliations¹	Grant	Facilities Use (Research Facilities and Equipment)	Technical Testing	Negotiated Contract: Revenue Generating	Negotiated Contract: Research and Sponsored Activity
Intellectual Property Terms (Inventions, Copyrightable Works)	UIUC owns; sponsor gains no free rights to use	UIUC and/or partner institution owns; members have rights to license	UIUC owns	Sponsor owns	Sponsor owns	No rights granted to customer unless specified in the contract deliverables	UIUC owns with license option to sponsor
Publication Terms	No restrictions; may acknowledge donor support in publications	No restrictions, but publications may be reviewed by members before release to the public	No restrictions	Not applicable	Sponsor can prohibit publishing of test results	Not applicable	UIUC retains publication rights with sponsor review
Scope of Work	May be unrestricted or targeted toward donor intent	No specific direction by member except as generally allowable under grant	Investigator-defined project scope	Defined research purpose for use of university-specialized equipment or facilities	Services requested as described by customer or unit	Detailed work statement defining commodity or service	Detailed work statement defining project or activity; PI or sponsor defined
Materials	None	May be exchanged among members	Sponsor may provide	Sponsor may utilize	Sponsor will provide	Other party/customer generally will not provide	Sponsor may provide
Deliverables	None; gift acknowledgement or summary report	Progress reports/copies of publications and invention disclosures	Financial and progress reporting; no expectant tangible results	Not applicable	Specified proprietary test results; no analysis	Tangible products or service	Reports, work product, or other deliverable on specific dates
Typical Payment Mechanism	Check in advance	Membership Agreement: Check in advance Subaward/Re-Grant: Cost reimbursement or fixed price	Cost-reimbursable	Billable rate	Billable rate, fixed price or cost reimbursement	Billable rate	Cost reimbursement or fixed price
Agreement Mechanism	Letter stating gift or charitable contribution	Membership Agreement and Research Project Agreement/Subaward/Re-grant	Grant agreement	Facilities Use Agreement²	Technical Testing Agreement²	Revenue generating template or negotiated terms and conditions²	Sponsored Research Agreement template, or negotiated terms and conditions
Facilities and Administrative Costs	None	Research Project Agreement/Subaward: 15% TDC, except if a different rate is established by a federal agency that provides funds to the program or if agreed upon otherwise	Full negotiated rate based on underlying activity	Other sponsored activities rate is allowed based on the table below	Other sponsored activities rate is allowed based on the table below	F&A is not assessed, but rates charged to customers are fully loaded with all applicable costs	Full negotiated rate based on underlying activity
Institutional Review	UIF	SPA	SPA	Purchasing and Contracts Management Office	Purchasing and Contracts Management Office	Purchasing and Contracts Management Office	SPA
Banner Fund Type		4 or 5	4 or 5	3	3	3	4 or 5
Account Management	UIF, college/unit	SPA, college/Unit	SPA, college/unit	College/unit	College/unit	College/unit	SPA, College/unit
Signature Delegation	UIF	SPA	SPA	Purchasing and Contracts Management Office	Purchasing and Contracts Management Office	Purchasing and Contracts Management Office	SPA

¹Federally supported affiliations, such as those funded under an NSF I/UCRC award, represent exceptions to this process. For example, F&A may be further restricted, as according to program guidelines.

²Section 1.3.2 of OBFS policy, Initiation, Review, and Approval of University Contracts and Leases, provides unit heads the authority to sign certain unaltered, pre-approved contract templates under $10,000 on behalf of the University Comptroller. These contract templates and rules for their use can be found in the noted policy.

Customer Base	Include Overhead Assessment in Rates Charged to External Customers?	Max Overhead Assessment Allowed in the Rate Charged to External Customers?
Only Internal Customers, Including Grants Funds	N/A - no sales to external customers	N/A - no sales to external customers
Only External Customers	Allowed, but not required	Any amount not exceeding the applicable fiscal year's Other Sponsored Activities (OSA) rate
Mixed Customer Base, Not Including Grant Funds	Allowed, but not required	Any amount, not exceeding the applicable fiscal year's Other Sponsored Activities (OSA) rate
Mixed Customer Based, Including Grant Funds	Required, since external customers cannot be given preferential pricing when compared to grant funds	Overhead assessment charged to external customers must equal the applicable fiscal year's Other Sponsored Activities (OSA) rate

Establishing an Industry Affiliation Program

An Industry Affiliation Program provides a structure for companies to support a program of fundamental, pre-competitive, non-proprietary research in a general field of study, through a partnership between the University and the companies. Some of these programs may involve federal support, such as the NSF Industry-University Cooperative Research Centers or the Engineering Research Centers, while others are fully supported by industry members. This document provides guidance on the establishment of an Industry Affiliation Program.

Investment Income on Non-Federal Awards

For guidance specific to investment income earned on non-federal sponsored awards, please see the Award Setup research topic.

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