How do I process a subaward invoice?

Answer

• Step 1: The principal investigator or delegate should review each invoice with regard to applicable regulations and the terms and conditions of the award.
• Step 2: Ensure the costs are reasonable (e.g., in line with the amount of work being reported or deliverables submitted), allowable in accordance with the cost principles, and incurred within the project period.
• Step 3: Ensure any cost sharing commitment has been satisfied and that appropriate documentation is received from the subrecipient.
• Step 4: Investigate any charges which appear to be unallowable, unusual, or excessive, and resolve them prior to submitting the invoice for payment.
• Step 5: Submit the approved invoice for payment using the Request a General Encumbrance/Wire Transfer Payment form following the instructions found on the Non-Purchase Order Invoices webpage.
• Step 6: Make sure the final invoice is submitted by the subrecipient within the timeframe specified in the subaward or payment may be denied.