Award Negotiation and Execution
Description
The Negotiation team at Sponsored Programs Administration (SPA) negotiates a variety of agreements related to externally sponsored activities at the University of Illinois Urbana-Champaign.
These agreements can range from a simple grant to a more complex contract with restrictive terms and conditions, as well as many non-funded research-related agreements. Sponsors range from federal or state agencies to foundations, private industry or international entities. Go here for a list of the most common agreements executed at SPA.
Award Negotiation
Tasks that must be performed to move an agreement towards execution and who is responsible for their completion.
PI Responsibilities
- Review agreements, including the statement of work, budget, period of performance, and reporting requirements and communicate any concerns to the Negotiator
- Provide information and documentation required to execute the agreement and/or to assist in the negotiation process
Department Responsibilities
- Send agreements and sponsor contact information to SPA, using the eForm (see below "How to submit an agreement to SPA" under Quick Tips)
- Facilitate communications between the negotiators and the principal investigator
- Assist negotiators in gathering additional information, documentation, approvals and signatures needed for the execution of the agreement
Negotiator Responsibilities
- Review or draft agreement terms to ensure compliance with university policies and state and federal laws and regulations, negotiating modifications when necessary
- Seek further reviews and approvals for agreements with terms that deviate from university policies or present risks. Ensure resolution of all issues, confirming the university meets the sponsor's requirements and certifications
- Issue or review amendment to agreements, including no-cost extensions, obligation of additional or supplemental funds, and changes to terms and conditions
- Advise on terms and conditions and complete Representations and Certifications presented at proposal stage
- Issue subawards and subaward modifications
Quick Tips
Expand each menu item below to view step by step quick tips to help you navigate the award negotiation and review process.
- How to submit an agreement to SPA
- Navigate to sponored programs.illinois.edu/guidance/forms and choose the eForm for the type of agreement being submitted:
Funded
Material Transfer
Non-disclosure
Other Unfunded
Re-grant Agreement
Software License or Data Use
Subaward
- Complete the form and attach the document to be reviewed -OR- add a comment that SPA should draft the agreement
- Note any *sponsor required* deadline in the submission to ensure SPA is aware of the requirement
- How to find a negotiation
- Log on to myResearch Portal
- Click "Search"
- Search using one of the available fields (for example, by "Title", or "Sponsor", or "Institution ID", or "Grant Code" or "Investigator")
- Click the project title hyperlink
- In the "Award Summary" under the "Sponsored Project Detail" section, click on "View Reviews" for the specific negotiation or "View all Open Reviews" to select from a list of reviews currently in progress
- Select the review ID to view the notes
- How to request a change of PI/Co-PI/Lead Unit
- Submit a Supplemental Approval Form (SAF) to request the change. The Form and additional information about the SAF is available in the SPA website’s Documents and Resources.
Related Documents and Resources
- Course Project Agreement Template
- Funded Agreement eForm
- Other Unfunded Agreement eForm
- Non-Disclosure (Confidentiality) Agreement
- University Approved No-Cost Extension Request Template
- Guide for MTA Submission eForm
- Material Transfer eForm
- MyResearch Portal
- Re-grant Agreement
- SBIR/STTR Allocation of Rights Template
- Data Use Agreement eForm
- Sponsored Research Agreement
- Visiting Scientist Agreement
- Re-Grant Agreement Template
- Non-Disclosure Agreement (NDA) eForm
- Supplemental Approval Form (SAF)