Documents and Resources

A job aid with examples for using the Subawards eForm for new subawards.

Link to the NIH page with current Biosketch Form template and instructions.

Link to the NIH page with current Other Support Form template and instructions.

An online form to request review and submission of an NIH RPPR

Guidance for completing typical NIH proposals.

Link to view the current and past salary caps for NIH.

Also referred to as a Proprietary Information Agreement or Confidentiality Agreement, this is an agreement that is used to protect the disclosure of information that a party deems confidential or proprietary.

This form should be used to request or modify an NDA/confidentiality agreement with SPA. SPA's NDA template is available here.

Link to the NSF page with current Biosketch Form template(s) and instructions.

Link to the NSF page with current COA Form template(s) and instructions.

Link to the NSF page with current Current and Pending Support Form template(s) and instructions.

Explains more about Participant Support Costs (PSC) on page three of the June 2017 newsletter 

Guidance for completing typical NSF proposals.

Link to information about how to establish a research.gov account and affiliate with UIUC.

Template for a project specific plan that meets requirements of the NSF Safe and Inclusive Work Environment for Off-Campus or Off-Site Research policy (NSF PAPPG 23-1, Chapter II-E.9).

Instructions and forms for reviewing subaward invoices.

eForm used to request a new agreement, or modification to an agreement, with no funds. Specific forms should be used for MTAs, NDAs, and Software License or Data Use agreements.

Required to document the handling of payroll overpayments charged to sponsored project funding or federal formula grant funding.
Note: Download this form—browser PDF readers are not compatible with it.

Used by PIs and department staff to determine what activities must be initiated when a PI resigns or retires from the university.

eForm for submitting proposal updates requiring official approval to SPA, including budget revisions and just-in-time (JIT) requests.

A slidedeck from the 2018 SPaRC Retreat on Human Subjects vs Participant Support Costs (PSC) payments

eForm used to request a new re-grant to be issued or to request a modification/amendment to an existing re-grant. The definition of a re-grant can be found in the SPA glossary.

Used for agreements that are issued by the university to collaborating entities with funds that are passed through the institution; that is, the funds are from an internal source such as an ICR account or a gift.

Use this form to make a payment against a general encumbrance.
Note: Download this form—browser PDF readers are not compatible with it.

Table provides guidance on the appropriate facilities and administration rates when projects involve partners located in Research Park.

Note: Download this template—browser PDF readers are not compatible with it.

Note: Download this template—browser PDF readers are not compatible with it.

Use this template to request to revise the budget of a contract or grant agreement between a sponsor and the university.

Use this template to request to carry forward funds for a contract or grant agreement between a sponsor and the university.

Guidance for completing the standard Grants.gov SF424 cover page. This can be used for all federal submissions.

Standard agreement template for a small business participating with UIUC in an SBIR or STTR project.

Online form for Semi-Annual Confirmation Application - see Cost Sharing for more details below.

For anyone using the confirmation application in the role of Department Contact.

For anyone using the confirmation application in the role of PI/Confirmer

For anyone using the confirmation application in the role of Program Reviewer (role is unique to federal formula grants, e.g. Hatch or Smith-Lever funding)

Presentation explaining the semi-annual confirmation process for anyone using the application in the role of Department Contact

Presentation explaining the semi-annual confirmation process for anyone using the application in the role of PI/Confirmer

System Government Costing page with information related to the criteria to establish a service center, rate calculation requirements, identifying proper expenses to be included in a rate calculation, and usage base. Includes job aids, tools, and templates to assist with rate calculation.