Documents and Resources

Submit basic information to SPA, triggering review of a pre-proposal, new proposal, renewal, continuation, or supplement.

Helpful Tips and Common Questions for MyProposals

Link to the START MyResearch Portal

eForm for submitting proposal updates requiring official approval to SPA, including budget revisions and just-in-time (JIT) requests.

A budget template with Provisional Rates created and maintained by SPA. It contains multiple worksheets to fit most sponsored project budget needs.

Includes location tool for determining if a project is on- or off-campus, travel tool, and travel fares resource.

The SPA Proposal Field Guide Plus is a reference guide designed to provide definitions and explanations for each field in myProposals, which is the system used to submit Pre-Proposals and Proposals review requests to SPA. 

Job Aids, Approver Training, and more

Links to an overview page with a variety of resources relating to Federal F&A rates, including the current rates as pdfs (located on the right hand column on the linked  page). 

The Fringe Benefits rates for use on grants, contracts and/or other agreements issued or awarded to the University of Illinois at Urbana-Champaign by all Federal Agencies of the USA, in accordance with the provisions and cost principles mandated by 2 CFR Part 200.

(Rate schedule that includes Indirect (F&A) Cost Rates, Fringe Benefit Cost Rates, and Tuition Remission Cost Rate)

System Government Costing compiles historical trends of expenditures, rates, and recoveries.

Table provides guidance on the appropriate facilities and administration rates when projects involve partners located in Research Park.

The current rate pdf's are located on the right-hand side of the page which is linked above.

For anyone using the confirmation application in the role of Department Contact.

For anyone using the confirmation application in the role of PI/Confirmer

For anyone using the confirmation application in the role of Program Reviewer (role is unique to federal formula grants, e.g. Hatch or Smith-Lever funding)

Presentation explaining the semi-annual confirmation process for anyone using the application in the role of Department Contact

Presentation explaining the semi-annual confirmation process for anyone using the application in the role of PI/Confirmer

System Government Costing page with information related to the criteria to establish a service center, rate calculation requirements, identifying proper expenses to be included in a rate calculation, and usage base. Includes job aids, tools, and templates to assist with rate calculation.

Resource for finding, adding, and maintaining service rates across campus.

Job aid with instructions for using the Service Rate Database.

System Government Costing page with information related to the criteria to establish a service center, rate calculation requirements, identifying proper expenses to be included in a rate calculation, and usage base. Includes job aids, tools, and templates to assist with rate calculation.

Resource for finding, adding, and maintaining service rates across campus.

Job aid with instructions for using the Service Rate Database.

eForm used to request a new subaward to be issued or to request a modification/amendment to an existing subaward.

A form allowing subrecipients to self-disclose research related circumstances that may impact terms reflected in subawards. 

Use this template letter to obtain institutional approval on a proposal submission for an institution that will be a subawardee to Illinois. This template was orignally developed by the Federal Demonstration Partnership (FDP).

Instructions and forms for reviewing subaward invoices.

Search the database of registered and/or certified vendors for BEP/VBP.

Search interface for the Illinois Procurement Gateway.

This site is a search engine to locate businesses to solicit estimates/bids from so that you can take the 6 affirmative action steps to meet OIG requirements.

Instructions and forms for reviewing subaward invoices.

Use this template letter to obtain institutional approval on a proposal submission for an institution that will be a subawardee to Illinois. This template was orignally developed by the Federal Demonstration Partnership (FDP).

A job aid which shows examples and screenshots for completing the Subawards eForm for subaward modifications.

A job aid which shows examples and screenshots for completing the Subawards eForm for new subawards.

A questionnaire completed by an organization receiving an outgoing sub-award in order to help assess risk by determining their financial and management strength.

Use this form to make a payment against a general encumbrance.
Note: Download this form—browser PDF readers are not compatible with it.

Use this form to make a payment against a general encumbrance.
Note: Download this form—browser PDF readers are not compatible with it.